Property Management
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focuses on the important issues of property owners & renters.
We take the WORK out of owning &/or renting a property.
Serving Topeka, KS and the surrounding areas!
 
Owners/Managers
Property Management
Tenant Procurement

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Tenants/Applicants
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Application FAQ

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Prospective Tenant
Frequently Asked Questions

We want to make the process of applying for a home as easy and painless as possible.  Here are common questions/answers about this process.

  1. What do I do if I am interested in a rental?
  2. How do I apply?
  3. What is the application fee?
  4. What more do you need from me in order to process my application?
  5. What are the selection criteria when reviewing my application?
  6. What is going to do with the application?
  7. How long does the process take?
  8. What happens if I bring in an application and find out that someone else has already submitted an application on the property?
  9. Is a security deposit required? Can I pay out my security deposit? Is there a way around paying it up front?
  10. Now that I am approved, what should I do?
  11. Who do I contact to get the keys?
  12. Can I move in a day early? / Can I push my move in date back?
  13. Do you accept pets in your properties?
  14. What is the pet deposit and/or pet rent?
  15. If the owner accepts pets, what are my responsibilities?
  16. Do I get all my deposit back after I leave?

  1. What do I need to do first when I am interested in a rental

    Applicants must see the interior of the property prior to a lease being signed. The property must be accepted in "AS IS" condition, except when an owner has approved repair of specific items in writing prior to the lease signing.

  2. How do I apply?

    Download and print the application form

    CLICK HERE TO DOWNLOAD APPLICATION

    Complete fully the application attaching additional required information. Either mail , deliver the application to or call ahead and fax your completed application and required information to

    All individuals over the age of 18 must complete an application. Photo documentation (driver's license, passport, military I.D., or state I.D.) is required of all applicants.

    See Rental Application - Criteria and Procedures for more information

  3. What is the application fee?

    A $ application fee is required for all applications. Application fees must be paid in cash, cashier's check, or money order and are NON-REFUNDABLE. No application will be processed without a paid application fee.

    See Rental Application - Criteria and Procedures for more information

  4. What more do you need from me in order to process my application?

    Completed application from everyone over the age of 18, copies of drivers license from all applicants, 2 most recent pay stubs from all applicants. If applicant is self-employed, we will need 2 prior year tax return showing gross yearly income.

    See Rental Application - Criteria and Procedures for more information

  5. What are the selection criteria when reviewing my application?

    The tenant selection criteria may include factors such as criminal history, credit history, current income and rental history.  Type and quantity of pets are an additional factor which may be considered in the review.

  6. What is going to do with the application?

    First, please review the application for completeness and legibility. NO APPLICATION WILL BE PROCESSED THAT IS NOT FULLY COMPLETED AND PROPERLY SIGNED.

    Next, we will check your credit history with a national credit agency. Credit reports should not reflect any unpaid delinquent accounts or excessive slow payments. The Beacon Score will be used if available.

    We will check previous residency of each applicant. We will attempt to obtain information regarding the last five years of residency. All information obtained concerning previous rental history must be satisfactory. There should be no prior records of evictions or any collections.

    Verification of current employment and income verification is next. Gross monthly income must be at least three (3) times the monthly rent amount and debt ratio may not exceed 35%. If there is more than one applicant, then at least one of the applicants must individually meet 100% of the income requirement. Income may be verified by pay stubs, bank statements, and court decree on child support or alimony.

    If all of the rental criteria is satisfactory, the owner of the rental property is contacted for final approval.

    All information collected for the processing of the application is considered confidential in nature and for use only. If information is not correct on the application, this may be a basis for denial of the application. For more information on processing, see Rental Application - Criteria and Procedures.

  7. How long does the process take?

    Once your application is received and fully completed including legible copies of driver’s licenses and 2 most recent check stubs, it depends on how quickly we can verify the previous landlords, all credit information, and local current job verifications. Communicating with previous landlords sometimes slows down the process. An application normally takes up to 4-5 business days, but due to unusual circumstances, some applications may take longer.

    You will be contacted immediately upon determination of approval or denial.

  8. What happens if I bring in an application and find out that someone else has already submitted an application on the property?

    Normally applications will be processed on a "first come-first serve basis"; however, due to our fiduciary relationship with the owner, if more than one (1) application is submitted before approval can be achieved, we are required to select the highest rated application for placement.

  9. Is a security deposit required? Can I pay out my security deposit? Is there a way around paying it up front?

    Yes, usually the security deposit is the same as the monthly rent amount. Deposit(s) are due upon approval to take the home off the market. Until the deposit is paid, the home will remain on the market for other people to apply.

    Although this amount may be true for most properties, there may be exceptions. Rental Application - Criteria and Procedures provides additional information on security deposit requirements. Be sure to verify the amount of the security deposit that will be required. The security deposit must be paid within 48 hours of the approval of the application with a cashiers check, or money order made payable to .

  10. Now that I am approved, what should I do?

    It is now time to sign the lease and pay the full security deposit with certified funds. You must take possession of the property as agreed upon in the rental contract (unless the property is still being occupied).

    At lease signing, the full security deposit is required and upon taking possession, a full months rent is required. If you will occupy the property for a partial first month, any prorated rent will be due the next month. For example, lease begins on the twelfth (12th) of the month, one (1) full month's rent is collected on the twelfth (12th) -- the prorated rent for the balance of the month will be due the first (1st) of the succeeding month.

  11. Who do I contact to get the keys?

    Once our office has received an executable lease and security deposit you will receive a move in packet detailing access information as well as other pertinent move in information.

  12. Can I move in a day early? / Can I push my move in date back?

    The move in date listed by you on your rental agreement will be the date approved for move in. If after approval, you need to change the date of occupancy, you will need to contact our office to see if this is doable. Typically changing your move in date to a different date than listed in your rental contract results in having to contact the owner for re-approval, modification and resigning of the rental contract.

  13. Do you accept pets in your properties?

    The decision of acceptance of pets is an instruction given to us by the owner of the property. If the owner agrees to accepting pets, this is an agreement for one pet. If there is more than one pet, the owner's approval is required before the application is processed. Applicant should be prepared to provide picture identification of pet.

    DOES NOT PERMIT:
    German Shepherds, Dobermans, Pit Bulls, Chows, Mastiffs, or Rottweiler dogs, and/or any mixed breed, where the predominant breed is mentioned above. These &/or similar breeds dogs will not be accepted under any circumstances.

  14. What is the pet deposit and/or pet rent?

    In properties where pets are allowed an additional security deposit for the approved pets may be required by the owner. The additional deposit for the pets is usually set by the owner according to the pets breed and size.

    Usually a pet rent of $ per month per lbs per pet may also be required by the owner. Some owners may have a higher/lower pet deposit, pet rent and/or special restrictions, which will be disclosed at time of application.

  15. If the owner accepts pets, what are my responsibilities?

    To keep the property clean and safe from any environmental and/or health hazards created by any pets. To immediately repair and/or replace any damage done by any pets.

    If applicable, the tenant is responsible for spraying for fleas during the lease term and upon vacating the property.

    The cost of any damage resulting from pets (including but not limited to, flea infestation, soiled or damaged carpet, damaged doors, walls, fences, lawns, and lost rent due to any of the above will be deducted from the security deposit, or charged to the tenant if the security deposit should be insufficient to cover the costs of damages.

    No additional animals will be permitted other than the pets listed on the lease and pet addendum.

  16. Do I get all my deposit back after I leave?

    It is the hope and goal of that you receive 100% of your security deposit after the end of your tenancy.  When it is time to leave we provide a list of instructions so you have every opportunity of getting 100% of your security deposit returned when you leave.  If any damage is beyond normal wear and tear and not properly repaired then the expense to repair will be assessed in accordance with your lease and applicable laws.  Any damages assessed to your account will be documented for you in an itemized accounting along with any refunded monies.  We work with the owner to insure you are not charged for normal wear and tear.